Chapel Creek Neighborhood Association Bylaws
Adopted October 2017
ARTICLE I – NAME The Name of this organization is the Chapel Creek Neighborhood Association (CCNA). It is a local neighborhood association organized in Fort Worth, Texas under Texas Law as a 501(c)(4) non-profit organization.
ARTICLE II – ARTICLES OF THE ASSOCIATION The articles of organization of this Association include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization.
ARTICLE III – BOUNDARIES The boundaries of this Association are Old Weatherford Rd. to the North, Chapel Creek Blvd. On the East .and Chapin Road to the South, and Wakecrest Drive, including Splitridge Court, on the West.
ARTICLE IV – PURPOSE The purpose of this Association is to provide an organized framework to promote, preserve, and enhance the quality of life and values within the CCNA neighborhood by:
*Providing residents, land-owners, entrepreneurs, and other interested parties with opportunities to discuss and collaborate on both neighborhood and city affairs, policies, and other topics of immediate interest to our neighborhood and community.
*Encouraging a sense of pride and identity among residents, and promoting the image of this Neighborhood.
* Establishing a relationship with members of the Fort Worth City Council, City Manager's offices, Code Enforcement and Neighborhood Police Officers.
* Establishing a relationship with members of the City Planning and Development Commission, and other city departments, committing ourselves to the master planning process within our boundaries, community at large and within the City of Fort Worth.
* Providing information, recommendations, and leadership on pursuing funding, loans, and other neighborhood improvement programs.
*Forming committees as necessary to ascertain and represent views of the members and of the Association, residents of our neighborhood and community in regards to future planning and development within our genral community and city.
*Providing a forum for addressing general concerns
* Familiarizing residents, landowners and enterpemuers about the Association and it's purposes.
Page 2 ARTICLE V – POLICIES * This Association shall be a non-partisan organization and shall not support candidates for public office, but may take positions on issues with potential impact to the CCNA neighborhod. *All actions appropriate to sustain an approved Association position must be authorized by the Executive Committee before the President or the President's representative may so act.
* The Association shall never be operated for the primary purpose of profit and no part of its earning or membership fees shall be used to the benefit of private individuals.
ARTICLE VI – MEMBERSHIP * There shall be three (3) categories of membership in the Association: regular, business, and associate.
* A regular member of the Association shall be any person over the age of 18 residing and/or owning residential property within the CCNA boundaries, and whose dues are current. They shall have floor privileges, and will be eligible to vote and hold office.
* A business member of the Association shall be any person, firm, or corporation operating a place of business within the CCNA boundaries. Each such business shall be entitled to only one membership in the Association. They shall have floor privileges, but will not be eligible to vote or hold any office.
* An associate member of the Association shall be any person, firm, or corporation who neither resides, owns property, nor does business within the CCNA boundaries, but nevertheless maintains an interest in the Association and its purposes. Associate members shall have floor privileges, and will have voting priviledges only on issues related to the community at large, but not related to matters related Chapel Creek Neighborhood Association operations or election of it's Officers.
* However Voting privileges will be extended to an associate membership for Representative of the Westpoint Chapel Creek Citizens on Patrol organization serving as a duly elected or affirmed member of the Executive Committee.
* Members wishing to vote on an agenda item may do so through direct participation at the general meeting when the motion is made, or by absentee ballot. Requests to cast an absentee ballot must be made to the Neighborhood Association President or Secretary. Paper absentee ballots must be returned to the CCNA prior to the meeting during which the vote will be taken. E-mail absentee ballots must be received by the Association one day prior to the start of the meeting during which the vote will be taken.
ARTICLE VII – SOURCES OF REVENUE * Annual dues for each category of membership shall be $20 per calendar year.
* Changes to dues for any membership category shall be recommended by the Executive Committee, and approved by a majority vote of the members in attendance at the meeting in which a dues change is considered.
* Dues shall be paid yearly by November 1st for the following year. New members joining this Neighborhood Association after April 1st of the calendar year shall pay a pro-rated dues amount of $2 per remaining month in the calendar year, plus a full $20 dues for the following calendar year.
Page 3 * This Association may engage in fund raising activities that are related to its purposes. The Executive Committee may accept on behalf of the Association a contribution, gift bequest, or device for the general purpose or for any special purpose of the Association.
* Funds may be raised by the sale of advertisement space in The Chapel Creek Neighborhood Association Newsletter.
ARTICLE VIII – MEETINGS * General meetings of the Association shall be held 3 times per year In January, May and October on the last Thursday of the Month.
* Special meetings may be called by the President, or by any five (5) voting members. Notification of meetings shall be provided to all members at least five (5) days in advance via normal notification methods.
* The members present at a meeting shall constitute a quorum.
* The Executive Committee shall meet 2 weeks prior to each general meeting.
* Executive Committee meetings shall be open to interested members of the Association
ARTICLE IX – EXECUTIVE COMMITTEE * The five (5) elected officers and the immediate Past President shall constitute the Executive Committee of the Association.
* The Executive Committee shall supervise the affairs of the Association in accordance with its stated purposes and policies; set the agendas for the general meetings; transact any business between meetings of the Association and report thereon at the next meeting; and make recommendations to the general membership on matters before the Association.
ARTICLE X – OFFICER * The officers of this Neighborhood Association shall be the President, Vice-President, Secretary, Treasurer, and one (1) representative of the Westpoint Citizens on Patrol (C.O.P.) Community Policing Group.
* Term of Office begins on January 1st of the calendar year, and shall serve for one (1) year until their successors are duly elected.
* Any regular member of the CCNA is eligible for election to office.
* Nominations for the Executive Board shall be sought from membership through public notice on association media, newsletters or personal contact nomination one month before the last General meeting of of the association in October. Nominations can and will be allowed and presented from the floor at election meeting A slate of one or more candidates for each position on the Executive Board shall be presented and voted during said last General Meeting of the Association each year
*Officers shall be elected by a simple majority vote of members present and properly submitted absentee ballots..
Page 4 * Officers shall not serve in the same office for more than two (2) consecutive terms without the consent of 2/3 of the membership present at officer election.
* Vacancies in office shall be handled as follows:
* In the event the President is unable to complete their term, the Vice President shall become the President for the unexpired portion of the term.
* Vacancies in any other office shall be filled for the remaining term by appointment of Executive Committee.
* Unexcused absences as determined by the Executive Committee, from three (3) consecutive meetings shall constitute a vacancy of office.
ARTICLE XI – DUTIES of EXECUTIVE OFFICERS & COMMITTEES * The President shall be the principal office of the Association and shall:
* Preside at all meetings of the Association.
* Be the sole spokesperson for this Neighborhood Association. The Executive Committee may designate another member to serve in this capacity, as necessary.
* Appoint committee members and chairpersons, with the approval of the Executive Committee.
* Will sign with the Secretary, or any other proper office of this Neighborhood Association authorized by the Executive Committee, all contracts and other legal documents.
* Serve as the primary representative of this Neighborhood Association to the Fort Worth League of Neighborhoods.
* Vote in meetings of the general membership and the Executive Board only when necessary to break a tie vote.
* The Vice President shall:
* Act as a special assistant to the President and represent the President whenever so designated.
* Be empowered to sign any documents as authorized by the Executive Committee. This may be done in the event of an emergency, during the absence of the President, or due to the President's inability or refusal to act.
* Perform all such duties as requested by the President or Executive Committee.
* The Secretary shall:
* Keep minutes of the proceedings of all meetings of the association.
* Preserve in file all records of value to the Association.
Page 5 * Sign with the President all contracts and legal documents.
* Conduct the correspondence of the Association and Perform such other duties as requested by the President or the Executive Committee.
* The Treasurer shall:
* Have charge of all funds of this Neighborhood Association and their deposit in a financial institution in the Association’s name as approved by the Executive Committee.
* Maintain a current roster of membership indicating the name, address, telephone numbers & email address ( if available ) of each member, classification of membership, and dues paid. Share updates and list with secretary and executtive board for any meeting during which a vote may occur and for yearly record keeping
* Pay all bills and distribute funds as authorized by the Executive Committee.
* Present financial status reports at each meeting.
* Keep itemized and complete records of all receipts and expenditures in a permanent file.
* file each year required IRS filing to maintain non profit status
* Perform such other duties as requested by the President or Executive Committee.
* The Citizens on Patrol Representative shall:
* Promote the Westpoint Chapel Creek Citizens on Patrol Program, and coordinate associated activities.
* Present a recent crime report at general meetings and endorsement of Code Blue Program.
Committee Chairpersons or Co-Chairpersons shall:
* Serve as chairs of standing committees as appointed by the President or Executive Committee.
* Provide advice and assistance in carrying out Association activities.
* Perform such other duties as requested by the President or Executive Committee.
ASSOCIATION / OFFICER'S RECORDS
* Each officer shall deliver to their successor all records, papers, access transfers, and any other property belonging to the Neighborhood Association within fifteen (15) days after retiring from position of office.
ARTICLE XII – PARLIAMENTARY AUTHORITY The rules contained in the edition of Robert's Rules of Order Newly Revised shall govern the proceedings of the Association.
ARTICLE XIII – AMENDMENTS These bylaws may be amended by a two-thirds (2/3) affirmative vote of the membership present and properly submitted absentee ballots, provided that notice of such an amendment has been given to the membership at a previous regular meeting. A full text of such an amendment shall be delivered to all members at least the (10) days prior to the date the amendment will be considered.
ARTICLE XIV – DISSOLUTION This Neighborhood Association may be dissolved in the same manner as the procedures outlined in ARTICLE XIII - Amendments, provided that the disbursement of all monies and properties be acted upon prior to dissolution, and in accordance with the requirements of the Texas Non-Profit Corporation Act then in existence. These Bylaws are hereby ADOPTED by a majority vote of the membership at the regular scheduled meeting.
President, Vice President, Secretary, Treasurer, Code Blue COP Representative
Bylaws of The Chapel Creek Neighborhood Association Ammended by majority vote of a quorum of membership at the regular Generral Meeting on October 28, 2017 Changes were made fromlast revision and ammendments done in October 2014 . President 2017